From creating a full inventory of data assets to meeting data obligations and enabling data consumers to innovate, the challenges are many. This blog post outlines the 6 key steps in creating value through unified data controls. By following these steps, financial organizations can meet their data obligations, foster innovation among data consumers and producers, and streamline their operations with minimal friction.
1. Find All the Data and Create Unified Policies
The first step of creating value with a unified data controls architecture is actually a three-part process:
a. Find all data
To do that, administrators must gather and build a real-time catalog of all native and shadow assets, data, data types, and data locations. This effort typically relies on stitching together application monitoring, network monitoring, cloud and infrastructure engineering logs, or consulting confusing and overlapping asset lists by the line of business.
Once that full list is created, the data producers and stewards need to create an accurate assessment of all the sensitive data that needs to be protected and remediated. Today, this is often done through spreadsheets and informal declarations.
c. Create a set of policies for automation
Locating all data and then establishing standard policies are critical components to unified data security, governance and privacy. Core capabilities, like dynamic data masking for specific user groups, help restrict unwanted sensitive data proliferation. Obtaining a comprehensive understanding of all corporate data assets, along with identifying and cataloging sensitive data, serves as the cornerstone for a robust security and data management framework within any financial organization's expansive data environment.
2. Make Sense of Who Has Access to Sensitive Data
It is important for financial organizations to have a 360-degree view of:
- Who is accessing sensitive data from where
- What systems house all the data
- What processes change the data
- What regulation is tied to that data
Managing identity access across hundreds of data systems in most organizations results in millions of access scenarios with various permutations and combinations. To address this issue, organizations are re-evaluating all access controls through data transformation projects.
Manual processes are insufficient for financial organizations that require scalability; and therefore, automated insights that incorporate user and role access along with sensitive data awareness are necessary. By analyzing all role and permission settings, even across multiple systems, geographic regions, and clouds, and aligning them with data sensitivity, organizations can connect this information with real-world attributes such as user location, data location, and system, as well as data regulations.
It is essential for financial organizations to prioritize the sensitive data present in their environment to effectively manage limited resources and time across many lines of business. This can be achieved through a risk-based ranking that considers which data is most important (governance), what data is most critical to protect (security), and what regulations are tied to that data (privacy). By doing so, institutions can prioritize access controls and platform security for the most sensitive data.
Utilizing risk-scoring on data assets for remediation is a critical component in safeguarding sensitive data within financial organizations that have many lines of business and complex integrations. By prioritizing the most important data, financial institutions can ensure that their resources are used effectively to secure the environment. To manage and protect this crucial data, institutions should implement remediation steps that leverage workflows and data mapping, automating the process and keeping stakeholders informed.
4. Enhance Categorization, Classification and Tagging Around Sensitive Data
A unified approach to categorizing and classifying sensitive data enables organizations to streamline efforts without compromising security, privacy, or innovation. To derive meaningful insights, financial organizations must be able to search and share all data, including sensitive data. Firms can achieve this by enhancing the metadata that describes the data in their enterprise.
Enhanced metadata can be added programmatically and includes key information such as who is the data steward, what line of business owns the data and the data’s original provenance and lineage. By making this data searchable by Subject Matter Experts (SMEs), organizations improve their ability to quickly and accurately find the data they need. Moreover, automated workflows should be utilized by SMEs to further enhance metadata in the data catalog, ensuring that business metadata is rich and always up to date.
Finding and cataloging all data provides rich business context to data scientists and business analysts so they can more easily create new models, queries and reports to drive innovation and new revenue opportunities. This same rich metadata can help privacy, security and governance teams better protect and manage enterprise data. By prioritizing metadata enhancement as a key component of a unified data controls strategy, financial organizations can gain a competitive edge by unlocking the full potential of their data.
5. Create Strong Relationships with Regulators Reporting
In today's highly regulated financial landscape, transparent and efficient reporting about sensitive data is crucial for organizations to meet, and hopefully exceed, financial and internal regulatory requirements. Regulators and internal data standards teams want to know where all the data is and what, exactly, is the plan to manage it all. However, the increasing complexity of multi-cloud environments and the vast amounts of data in those environments make it impossible to do manually and in spreadsheets. Financial organizations must automate and standardize their reporting processes.
Siloed department's processes for responding to Matters Requiring Attention (MRAs) exacerbate the problem of managing regulator expectations. Silos cause confusing and inaccurate outcomes that damage the firm’s relationship with regulators. By implementing an automated reporting solution, financial organizations can demonstrate transparency and build trust with regulators. Continual reporting ensures that organizations remain compliant and well-prepared for future regulatory changes. Overall, an automated reporting process is vital for financial organizations looking to comply with government regulations and maintain the trust of their customers.
6. Make it Deployable for Large, Complex Companies
Data controls is an emerging field with many new technology offerings. It is easy to forget that financial organizations not only need to compete on data and meet regulatory requirements, but also ensure that their data management infrastructure and solutions are enterprise-grade.
One way to achieve this is by leveraging an API-driven and modular architecture. This allows it to be flexible at the enterprise scale. Any solution, to be enterprise-grade, must support a financial organization's move to a multi-cloud or hybrid cloud environment by including:
- A scalable, unified data management platform to manage data effectively, whether in the cloud or on-premises,
- Ability to integrate with existing or new configuration management database solutions (CMDB), such as ServiceNow,
- Flexible, robust workflows, and orchestration capabilities, and
- Demonstrate compliance with privacy regulations and finance security certifications.
How Can Securiti Help?
Securiti’s Data Command Center provides a holistic enterprise-grade solution to help financial organizations manage data, especially sensitive data, across their entire organization. This includes:
- Establishing sensitive data intelligence across your data landscape,
- Gaining granular insights into which users and roles have access to sensitive data,
- Discovering the geographic location of data and the appropriate regulations that apply,
- Providing the ability to easily collect and enhance metadata around all your data,
- Deliver a flexible, scalable, API-driven solution for on-premise, hybrid or multi-cloud environments.
Securiti allows you to unleash the power of data by putting the appropriate controls in place to ensure that the data is always being managed responsibly.
