South Africa POPIA Compliance
Operationalize POPIA compliance with the most comprehensive PrivacyOps platform.
South Africa’s POPIA
To protect the data of individuals in South Africa, Parliament passed the Protection of Personal Information Act (POPIA) on 19th November 2013. The commencement date of sections establishing the national data protection authority was 11th April 2014. The commencement date of the remaining sections (excluding sections 110 and 114(4)) was 1st July 2020. POPIA came into effect on July 1st, 2021 and the Regulator is now able to take enforcement actions against any violations.
POPIA gives data subjects their constitutional right to privacy by safeguarding their personal information when processed by an organisation and balancing the right to privacy against other rights. It also aims to protect important interests including the free flow of information within the Republic and across international borders. It also provides individuals the right to make requests in relation to their data and the ability to make complaints to the Regulator for violations of POPIA which carry serious reputational, financial and operational risks.
The solution
Securiti enables organizations to comply with the POPIA regulations through AI-driven PI data discovery, DSR automation, documented accountability, enhanced visibility into data processing activities and AI-driven process automation.
Securiti supports enterprises in their journey toward compliance with the POPIA through automation, enhanced data visibility and identity linking.
See how our comprehensive PrivacyOps platform helps you comply with various sections of POPIA
Customize a data subject rights request portal for seamless customer care
POPIA Section: 5(1)(b) and 5(1)(c)
Create customized web forms according to your brand image with the DSR request format and accept verified data subject rights requests. Automate the initiation of fulfillment workflows when verified requests are received.
Automate data subject access request handling
POPIA Section: 5(1)(b)
Data subjects need to be notified about their data privacy rights and organizations are required to simplify the initiation of verified DSR requests. The automation of the delivery and generation of secure data access reports will greatly reduce the risk of compliance violations and reduce the workforce required to comply with all the requests.
Secure fulfillment of data access and port requests
POPIA Sections: 5(1)(b), 23
Disclosure of information to the data subjects within a limited time frame of receiving a verifiable data request is a must for any organization looking to comply. This will be free of charge, and delivered through a secure, centralized portal.
Automate processing of rectification requests
POPIA Sections: 5(1)(c), 24
With the help of automated data subject verification workflows across all appearances of a subject’s personal data you can seamlessly fulfill all data rectification requests.
Automate erasure requests
POPIA Sections: 5(1)(c), 24
Fulfill data subject’s’ erasure requests, swiftly, through automated and flexible workflows.
Automate objection and restriction of processing requests
POPIA Sections: 5(1)(d), 11(3)(4)
Create a framework for restriction and objection of processing handling based on business requirements, with collaborative workflows.
Continuous monitoring and tracking
POPIA Section: 8
Keep track of risks involved by continuously scanning and monitoring data against non-compliance to subject rights, security controls or data residency.
Automate People Data Graph
POPIA Sections: 15, 17
Discover personal information stored across all your internal and external systems within the organization and link them back to a unique data subject. Also visualize personal data sprawl and identify compliance risks.
Meet cookie compliance
POPIA Sections: 11(1)(a), 12
Automatically scan the web properties within your organization, categorizing tags and cookies. Also build customizable cookie banners, collect consent and provide a preference center.
Monitor and track consent
POPIA Sections: 11(2), 15, 35(1)
Track consent revocation of data subjects to prevent the transfer or processing of data without their consent. Seamlessly demonstrate consent compliance to regulators and data subjects.
Assess POPIA readiness
POPIA Sections: 8, 19(2), Regulation 4(1)(b)
With the help of our multi-regulation, collaborative, readiness and PIIA assessment system you can gauge your organization's posture against POPIA requirements, identify the gaps and address the risks. Seamlessly being able to expand assessment capabilities across your vendor ecosystem to maintain compliance against POPIA requirements.
Map data flows
POPIA Sections: 15, 17
Track data flows in your organizations, trace this data, catalog, transfer and document business process flows internally and to service providers or third parties.
Manage vendor risk
POPIA Sections: 20, 21
Keep track of privacy and security readiness for all your service providers from a single interface. Collaborate instantly with vendors, automate data requests and deletions and manage all vendor contracts and compliance documents.
Breach Response Notification
POPIA Sections: 21(2), 22
Automates compliance actions and breach notifications to concerned stakeholders in relation to security incidents by leveraging a knowledge database on security incident diagnosis and response.
Privacy Policy & Notice Management
POPIA Section 18
Use expert-made jurisdiction specific templates with built-in integration with the rest of your privacy stack to automate updates to the privacy policy & notice by tracking changes in cookie consent, universal consent, data processing, and data subject rights activities.
Key Rights Under POPIA
Confirmation
Data subjects have the right to confirm, free of charge, whether the organization holds any personal information concerning them.
Access
Data subjects have the right to request the record or description of their personal information held by an organization as well as the identity of all third parties or categories of third parties who have access to the information.
Correction
Data subjects have the right to make changes to inaccurate data.
Erasure
Data subjects have the right to have their personal data deleted if it is inaccurate or it is no longer required to be retained by the entity.
Consent
Data subjects have the right to withdraw their consent where data processing is based on the data subject’s consent.
Objection
Data Subjects have the right to object to certain forms of processing including processing of data for direct marketing communications.
Notification
Data Subjects have the right to be notified when data about them is being collected.
Quick facts about POPIA
POPIA has been a work-in-progress by the South African Law Reform Commission in 2005.
The delay in its enactment was because of the publication of the draft EU General Data Protection Regulation (“GDPR”) in 2013 as the POPIA drafting committee wanted to consider some of the proposed regulations in the GDPR.
POPIA has 8 legal conditions for the lawful processing of data.
The South African Information Regulator (SAIR) is the enforcing body of the POPIA which came into effect on April 11, 2014.
POPIA requires data controllers to appoint an Information Officer who will be responsible for encouraging compliance with the POPIA.
South Africa's POPIA Explained
South Africa’s POPIA
The video gives an overview of South Africa's Protection of Personal Information Act (POPIA).
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Break Silos of Sensitive Data & Risk Understanding across Multicloud and self managed systems. Common grammar, policies and reporting
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- Detect shadow & native data assets across major cloud service providers (AWS, Azure, GCP, OCI) & extract them into an asset catalog.
- Discover, classify and label hundreds of sensitive data elements in multicloud and self-managed structured and unstructured data systems at petabyte scale.
- Search and visualize distribution of sensitive data elements in your structured & unstructured data systems. Synchronize with any third-party data catalogs to populate metadata associated with tables or columns.
- Build a relationship map between discovered personal data and its owners. Enable timely and accurate fulfillment of DSRs, breach notifications and consent reports.
- Detect security posture and misconfigurations associated with your multicloud & SaaS data assets. Assess data security risks and enforce appropriate remediation.
- Identify data risk hotspots in your environment with a clear breakdown of risk drivers such as specific data elements, data locations, user residencies and more.
Find data assets, and discover personal and sensitive data in structured and unstructured data systems, across on-premises and multi-cloud.
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- Catalog all data assets
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- 100s of out-of-box detectors
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- Extensive localization support including N.America, EU, LATAM and Asia
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- Discover Data Assets
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Connect to structured and unstructured data sources and automatically discover and build a relationship map between personal data and its owner.
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- Secure creation of PI graph while preventing PI sprawl
- Derive insights about identities, PI data, residencies and data location
- Gain valuable insights about compliance risk for PI data across systems
- Enable swift and accurate DSR fulfillment
- Enable swift and accurate breach notification
- Gain insights about PI data using natural language conversational interface
Assess risk scores for every data asset, asset location, or personal data category
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- Identify data risk hotspots
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- Eliminate blind spots for data risk
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Auto discover personal data in Snowflake and enforce access governance
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- Deep data discovery - auto detect all personal and sensitive data in Snowflake
- Detect 120+ personal data attributes across various industries, regions and regulations
- Reveal all personal data records in schemas, tables and columns
- Assess data risk in Snowflake based on personal data attributes, data residencies, & Snowflake instance location
- Enhanced data protection and handling
- Automated data subject rights fulfillment
- Visibility and enforcement of access governance
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- Detect 120+ personal data attributes across various industries, regions and regulations
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- Assess data risk in Databricks based on personal data attributes, data residencies, & databricks instance location
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- Automated data subject rights fulfillment
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- Deep data discovery
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- Deep data discovery
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- Deep data discovery
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Discover, classify, manage and protect sensitive data in Couchbase. Automate data subject rights fulfillment and maintain compliance with regulations such as GDPR, CCPA, LGPD, PCI and more.
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- Auto classification of PII and PHI
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- Automated data subject rights fulfillment
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PrivacyBack
Enable privacy by design through the AI driven PrivacyOps platform
Key Features
- Continuously scan and monitor data against non-compliance to subject rights, legal basis for data processing, data residency or security controls - make privacy proactive not reactive
- PIA framework, Data subject rights management, consent management framework and privacy notices ensure that privacy is enabled default
- Privacy portals, data mapping automation and PIA framework ensure that privacy is embedded into design
- PIA framework, privacy notices and consent and subject rights management helps make any program a positive sum initiative
- Classification, risk monitoring and policy based alerts and remediation offer end-to-end security while processing personal data
- Privacy notices and consent management framework offer visibility and transparency to users and respect users rights and preferences
Maintain your Data Catalog with continuous automated updates
Key Features
- Maintain a central repository for all data assets, data processing and vendor records
- Initiate PIAs and DPIAs, and dynamically update them based on changes to your data
- Automatically discover new data and dynamically update your data catalog, trigger new assessments and update your risk register
- Easily monitor cross border traffic and other key data patterns and exchanges with dynamic visual data maps
- Generate Records of Processing Activities, such as Article 30 reports
- Gain real-time insights into risks associated with your data and processing activities
Automate data subject rights request fulfillment and maintain proof of compliance
Key Features
- Customizable DSR intake forms
- Identity verification to protect against identity fraud and PI theft
- Robotic automation for timely and efficient fulfillment of data subject requests
- Automated linking of identity to personal data using AI
- Built-in collaboration to prevent data sprawl
- Comprehensive audit records to meet regulatory requirements
Connect to structured and unstructured data sources and automatically discover and build a relationship map between personal data and its owner.
Key Features
- Secure creation of PI graph while preventing PI sprawl
- Derive insights about identities, PI data, residencies and data location
- Gain valuable insights about compliance risk for PI data across systems
- Enable swift and accurate DSR fulfillment
- Enable swift and accurate breach notification
- Gain insights about PI data using natural language conversational interface
Audit once and comply with many regulations. Collaborate and track all internal assessments in one place.
Key Features
- Comprehensive knowledgebase of global regulatory requirements
- Single repository for all internal responses and documents
- Easy sharing of completed assessments with customers and partners
- Audit once and comply with many regulatory requirements
- Collaborate with subject matter experts across functions on one privacy platform
- Gain compliance insights, recommendations and automate follow-ups with internal parties.
Automation of privacy assessment collection from third parties, collaboration among stakeholders, follow-ups and compliance analytics.
Key Features
- Comprehensive knowledgebase of global regulatory requirements
- Single repository for all 3rd party responses and documents
- Independent, privacy risk ratings of 3rd parties
- Audit once and comply with many regulatory requirements
- Collaborate with subject matter experts across functions on one privacy platform
- Gain compliance insights, recommendations and automate follow-ups with 3rd parties.
Automate global cookie consent compliance.
Key Features
- Track 1st and 3rd party code that runs on websites through continuous website scanning
- Automatically classify cookies for accurate consent notification
- Comply with global regulatory and compliance requirements such as GDPR, CCPA, ePrivacy Directive, IAB TCF 2.0 and more
- Maintain comprehensive records of consent for audit and reporting
- Customize the style, look and feel to align with your brand
- Honor opt-out requests by automatically blocking non-essential cookies without any additional code
Simplify and automate universal consent management.
Key Features
- Customizable endpoints based on branding, functionality and regulatory requirements
- Consent orchestration across an extensive array of applications
- Easily honor consent revocations from offline or non-primary channels
- Deploy a configurable consumer preference center
- Build configurable workflows to dynamically sync consent status across systems
- Maintain comprehensive consent records for audit and reporting
Automate the incident response process by gathering incident details, identifying the scope and optimizing notifications to comply with global privacy regulations.
Key Features
- Easy and intuitive portal to report and collaborate on incidents
- Breach management workbench to automate incident management and data breach notifications
- Automatically discover insights about impacted users & their data
- Use jurisdiction research data to make notification decisions
- Track remediation activities and maintain detailed audit trails
- Make timely notifications using pre-built templates to reduce risk
Keeping privacy notices up-to-date made easy
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- Publish privacy notices in minutes using pre-built templates
- Centralize management by tracking and monitoring privacy notices for all your environments
- Reduce risk of privacy violations
- Accelerate periodic review process
- Native integration with privacy-ops platform keeps notices up-to-date
Operationalize GDPR compliance with the most comprehensive PrivacyOps platform
Key Features
- Build customized, branded web forms to accept verified data subject rights requests
- Automate secure data subject request handling
- Continuously scan and monitor data against non-compliance to subject rights, legal basis for data processing, data residency or security controls
- Surface new PD types, categories and data flow risks on an ongoing basis
- Maintain an accurate data catalog, map data flows and generate article 30 reports
- Meet cookie compliance requirements
- Monitor and track consent to ensure data is processed legally
- Assess GDPR readiness using a collaborative, multi-regulation assessment system
- Track, monitor and manage privacy and security readiness for all vendors from a single interface
Operationalize CCPA compliance with the most comprehensive PrivacyOps platform
Key Features
- Build customized, branded web forms to accept verified data subject rights requests
- Automate secure data subject request handling
- Continuously scan and monitor data against non-compliance to subject rights, legal basis for data processing, data residency or security controls
- Surface new PD types, categories and data flow risks on an ongoing basis
- Maintain an accurate data catalog, map data flows and generate article 30 reports
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- Monitor and track consent to ensure data is processed legally
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- Track, monitor and manage privacy and security readiness for all vendors from a single interface
Revolutionize LGPD compliance through PrivacyOps
Key Features
- Build customized, branded web forms to accept verified data subject rights requests
- Automate secure data subject request handling
- Continuously scan and monitor data against non-compliance to subject rights, legal basis for data processing, data residency or security controls
- Surface new PD types, categories and data flow risks on an ongoing basis
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Security
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FeaturesView
BackIdentify data risk & enable protection and control
Key Features
- Uncover data risk - Identify data risk hotspots in your environment with a clear breakdown of risk drivers such as specific data elements, data locations, user residencies and more.
- Discover & remediate security misconfigurations - Monitor security posture associated with your cloud assets & enable policies to resolve security risks. Prioritize & remediate risk in assets with specific sensitive data elements
- Mitigate sensitive data exposure - Prevent unauthorized users from accessing sensitive data in data warehouses and databases through static and dynamic masking.
- Track high severity alerts - Review security alerts on a dashboard and prioritize them by severity. Track open alerts to ensure they are remediated.
Discover data assets, detect & catalog sensitive data in it
Key Features
- 100s of out-of-box detectors
- Support for 200+ apps and data asset types
- Regional data type coverage
- Searchable sensitive data catalog
- Industry specific coverage
- Regulation specific coverage
Classify and label data to ensure appropriate security controls
Key Features
- Auto data classification
- Auto data labeling
- Purpose based labeling
- Metadata tags
Monitor data security posture and identify external and internals risks to data security
Key Features
- Detect data exposure risks
- Identify high risk data assets
- Customizable risk score calculation
- Data risk visualization & attribution
Policy based alerts and remediations to protect data from external and internal threats
Key Features
- Policy driven proactive alerts and remediation of data exposures
- Policy driven access controls
- Easily configure policies using rules
Investigate data security issues and take remediation actions
Key Features
- Investigate root cause of data security issues
- Policy creation from incidents
- Assign and track incident closures
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- Solutions
- Discover personal data
- Reveal all personal data records
- Identify Data Risk
- Find data owners & fulfill DSRs in a timely manner
- Protect PII and PHI
- Visibility and enforcement of access governance
- Discover personal data
- Auto detect sensitive files and classify them
- Catalog & search unstructured data
- Identify Data Risk
- Find data owners & fulfill DSRs in a timely manner
- Discover personal data
- Catalog structured and unstructured data
- Classify and label data
- Protect PII and PHI
- Update Data Maps & Article 30 reports
- Discover all your sensitive data
- Auto detect & classify sensitive content
- Prevent data leaks and reduce accidental breaches
- Monitor data risk
- Comply with GDPR/CCPA by fulfilling DSRs in a timely manner
- Discover sensitive data
- Reveal all sensitive data records
- Identify Data Risk
- Find data owners & fulfill DSRs in a timely manner
- Protect PII and PHI
- Automate consumer data access request handling
- Secure fulfillment of data access requests
- Fulfill CCPA 'do not sell' requests
- Continuous monitoring and tracking
- Automate PI data linking
- Enable opt-out mechanisms
- Monitor and track consent
- Assess CCPA readiness
- Assess third parties
- Map data flows
- Assess CPRA readiness
- Map data to discover sensitive personal information and catalog it
- Automate data classification & labeling
- Automate data subject rights requests for a seamless customer experience
- Monitor and track consent
- Enable Opt-out Mechanisms
- Continuous monitoring and tracking
- Automate People Data Graph
- Manage vendor risk
- Privacy Policy & Notice Management
- Customize a data subject rights request portal for seamless customer care
- Automate data subject access request handling
- Secure fulfillment of data access and port requests
- Automate objection and processing restriction requests
- Automate erasure requests
- Automate object and restriction of processing requests
- Continuous monitoring and tracking
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- Meet cookie compliance
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- Assess GDPR readiness
- Map data flows and generate article 30 reports
- Manage vendor risk
- Customize a data subject rights request portal for seamless customer care
- Automate data subject access request handling
- Secure fulfillment of data access and port requests
- Automate processing of rectification requests
- Automate erasure requests
- Automate object and restriction of processing requests
- Continuous monitoring and tracking
- Automate People Data Graph
- Meet cookie compliance
- Monitor and track consent
- Assess LGPD readiness
- Map data flows and generate reports
- Manage vendor risk
- Customize a data subject rights request portal for seamless customer care
- Automate data subject access request handling
- Secure fulfillment of data access and port requests
- Automate the processing of rectification requests
- Automate erasure requests
- Automate object and restriction of processing requests
- Continuous monitoring and tracking
- Automate People Data Graph
- Meet cookie compliance
- Monitor and track consent
- Assess NZPA readiness
- Breach Response Notification
- Manage vendor risk
- Customize a data subject rights request portal for seamless customer care
- Automate data subject access request handling
- Secure fulfillment of data access and port requests
- Automate the processing of rectification requests
- Automate erasure requests
- Automate object and restriction of processing requests
- Continuous monitoring and tracking
- Automate People Data Graph
- Meet cookie compliance
- Monitor and track consent
- Assess PDPA readiness
- Map data flows
- Manage vendor risk
- Breach Response Notification
- Customize a data subject rights request portal for seamless customer care
- Automate data subject access request handling
- Secure fulfillment of data access and port requests
- Automate the processing of rectification requests
- Automate erasure requests
- Automate object and restriction of processing requests
- Continuous monitoring and tracking
- Automate People Data Graph
- Meet cookie compliance
- Monitor and track consent
- Assess POPIA readiness
- Map data flows
- Manage vendor risk
- Breach Response Notification
BackSnowflake is a cloud based data warehouse that allows organizations to run large scale data analytics projects to uncover business insights, run or train machine learning models, and modernize their data infrastructure.
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