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Japan APPI

Operationalize APPI compliance with the most comprehensive PrivacyOps platform

Last Updated on November 16, 2023

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The Act on the Protection of Personal Information (the "APPI'') regulates personal related information and applies to any Personal Information Controller (the “PIC''), that is a person or entity providing personal related information for use in business in Japan. The APPI also applies to the foreign PICs which handle personal information of data subjects (“principals”) in Japan for the purpose of supplying goods or services to those persons.

The APPI was enacted in 2003, however, it has been subject to several revisions and amendments. Recent amendments to the APPI were enacted on 12th June 2020, which came into effect on April 1st 2022. The APPI aims to protect individuals' rights while considering the utility of personal information for the vibrant economic society. It also provides principals control over their personal data and outlines obligations that organizations and individuals dealing with personal data must comply with.

Personal Information Protection Commission (the "PPC"), established under the APPI, is the main regulatory body responsible for the enforcement of the APPI.

The Solution

Securiti enables organizations to comply with the APPI regulations through AI-driven PI data discovery, DSR automation, documented accountability, enhanced visibility into data processing activities, and AI-driven process automation.

Japan APPI Compliance Solution

Securiti supports enterprises in their journey toward compliance with the Japan APPI through automation, enhanced data visibility, and identity linking.

See how our comprehensive PrivacyOps platform helps you comply with various sections of the Japan APPI.

 

Customize a data subject rights request portal for seamless customer care

Create customized web forms according to your brand image with the DSR request format and accept verified data subject rights requests. Automate the initiation of fulfillment workflows when verified requests are received.

APPI dsr portal
APPI dsr handling

Automate data subject request handling

Articles: 27, 28, 29

Data subjects need to be notified about their data privacy rights and organizations are required to simplify the initiation of verified DSR requests. The automation of the delivery and generation of secure data access reports will greatly reduce the risk of compliance violations and reduce the workforce required to comply with all the requests.

Secure fulfillment of data access

Articles: 27, 28, 29, 32

Disclosure of information to the data subjects within a limited time frame of receiving a verifiable data request is a must for any organization looking to comply. This will be free of charge and delivered through a secure, centralized portal.

APPI data access request
APPI data rectify request

Automate processing of rectification requests

Articles: 19, 26, 29

With the help of automated data subject verification workflows across all appearances of a subject’s personal data, you can seamlessly fulfill all data rectification requests.

Automate erasure requests

Articles: 19,29, 30, 32(4), 33

Fulfill data subject’s’ erasure requests, swiftly, through automated and flexible workflows.

APPI data erasure request
APPI processing request

Automate objection and restriction of processing requests

Articles: 23, 27, 30

Create a framework for restriction and objection of processing handling based on business requirements, with collaborative workflows.

Continuous monitoring and tracking

Articles: 15, 16-2, 17, 19

Keep track of risks involved by continuously scanning and monitoring data against non-compliance to subject rights, security controls, or data residency.

APPI personal data monitoring tracking
APPI personal information data linking

Automate People Data Graph

Discover personal information stored across all your internal and external systems within the organization and link them back to a unique data subject. Also, visualize personal data sprawl and identify compliance risks.

Meet cookie compliance

Articles: 16, 17, 26(2)

Automatically scan the web properties within your organization, categorizing tags, and cookies. Also, build customizable cookie banners, collect consent, and provide a preference center.

APPI cookie consent compliance
APPI Universal Consent Management

Monitor and track consent

Articles: 16, 17, 26(2)

Track consent revocation of data subjects to prevent the transfer or processing of data without their consent. Seamlessly demonstrate consent compliance to regulators and data subjects.

Assess Japan APPI readiness

Articles: 15, 16-2, 17 19, 20, 22-2, 23, 29, 31, 34, 35, 39, 53, 75, 78-2

With the help of our multi-regulation, collaborative, readiness, and privacy impact assessment system, you can gauge your organization's posture against Japan’s APPI requirements, identify the gaps, and address the risks. Seamlessly being able to expand assessment capabilities across your vendor ecosystem to maintain compliance against Japan APPI requirements.

Assess Japan APPI Readiness
APPI map data flows

Map data flows and generate reports

Articles: 23, 24, 25

Track data flows in your organizations, trace the data, catalog, transfer, and document business process flows internally and to service providers or third parties.

Manage vendor risk

Articles: 20,23, 24, 26, 35-3,

Keep track of privacy and security readiness for all your service providers from a single interface. Collaborate instantly with vendors, automate data requests and deletions, and manage all vendor contracts and compliance documents.

APPI Vendor Risk Management
APPI Data Breach Notification

Breach Response Notification

Articles: 22-2

Automates compliance actions and breach notifications to concerned stakeholders in relation to security incidents by leveraging a knowledge database on security incident diagnosis and response.

Key Rights Under Japan APPI

 Right to Access

The APPI provides principals the right to request a PIC to disclose retained personal information which can identify them.

Right to Correction

Under the APPI, principals have the right to make requests to ensure accuracy of their personal information.

Right to Erasure

There is no explicit right to erasure available under the APPI, however, when retained personal information of the principal is handled in violation of the provisions of Article 16 of the APPI, the principal can request the deletion of their personal related information.

Right to Object/ Restrict Processing

Under the APPI, principals have a right to demand PICs to cease utilisation of the personal information that can identify them.

Facts related to Japan APPI

1

Under the APPI, pseudonymously processed information is not subject to the principal's right to access or cessation of use of personal information.

2

Latest amendments to the APPI stipulate that prior consent from principal is necessary for the transfer of personal related information to third parties.

3

General guidelines issued by the PPC relax the standards for security measures for a small or medium sized business operator (a PIC with 100 or less employees).

4

Recent amendments have made it mandatory for the PICs to report to the PPC and to notify a principal in case of a data breach.

5

The maximum penalty for breaching the APPI is either imprisonment up to one year or fine of up to 100,000,000 yen for legal entities.

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