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Evolve Your Data Mapping
Published on July 28, 2020 AUTHOR Vivek Kokkengada
Whether the goal is compliance or data governance, to assess risk and apply necessary controls, organizations must be able to accurately track a piece of information (data) from its point of collection to its eventual destruction.
Unfortunately, data, its flow and usage, is a living organism which can change at any moment. Manual data mapping is a tedious, time consuming process which can get outdated as soon as it is completed if changes to data and its flows are not continuously monitored and automatically updated. As with any manual process, this means going back to the drawing board to repeat this exercise, wasting time and resources in the process.
Privacy regulations such as EU-GDPR mandate that organizations, both controllers and processors maintain accurate Records of Processing Activities (RoPAs) that must be provided to authorities on demand in the form of Article 30 reports. These reports must be accurate and up-to-date. In an ever changing and fluid IT environment, manually maintaining these RoPAs could be time consuming and prone to errors.
Development teams constantly find themselves at odds with their compliance counterparts while trying to stay ahead of the requirements set by their organization’s data privacy policy. Without automated processes and programmatic interfaces, they are forced to create and maintain processing records manually which distracts them from their core function - which is building great products.
Automated data mapping with enrichment by subject matter experts is essential to maintain the quality and completeness of personal data processed by the organization and to ensure an effective and streamlined business process. While automation is the desired end game, organizations struggle with how to migrate their existing operations to this new paradigm and to keep it synchronized with their ever changing data landscape.
Securiti’s Data Mapping Automation solution helps customers transition smoothly from their existing manual processes to a modern automated framework with minimal disruption.
Securiti can help!
Anyone who has gone through a manual data mapping exercise can attest to how tedious and time consuming it can be. It offers at best a static, point-in-time view of the processing activity which in many cases is outdated before its completion. With Securiti Data Mapping Automation module, organizations can:
- Maintain an accurate asset inventory by importing their asset database to Securiti sensitive data catalog, inviting SMEs to create and maintain assets through guided assessments or by synchronizing to their CMDB environments
- Create and continuously enrich business processes through a collaborative, user-friendly interface
- Track changes to assets, processes and data handled by these systems through continuous monitoring and automated follow-up actions through flexible policy constructs
- Assess the risks posed by data processing activities through automated assessments
- Track vendor compliance
- Generate accurate, up-to-date reports including Article 30 reports on demand to maintain compliance against regulatory requirements.
All of this is particularly important in large organizations with limited resources and no single owner to oversee the use of large volumes of personal data by multiple business units.
GDPR Article 30 requirements mandate controllers and processors employing 250 or more people to maintain a record of processing activities under its responsibility. Such a record, among other things, should maintain:
- Purposes of processing
- A description of the categories of data subjects and of the categories of personal data
- The categories of recipients to whom the personal data have been or will be disclosed including recipients in third countries or international organizations
- Retention schedules of different categories of data, and
- General description of the technical and organizational security measures
To meet these requirements organizations need to keep these records accessible and up-to-date. Static spreadsheets maintained by SMEs in individual business units are a great start but offer limited opportunities for privacy teams to scale and adapt to evolving regulatory requirements. Securiti’s data mapping automation module automates asset and data discovery, scanning, classification along with data mapping and visualization to provide an accurate picture of the data landscape, the volumes and categories of data subjects and personal data being handled by individual processes and the third parties with which this data may be shared.
Lastly, with the rise of privacy engineering, development teams are looking for ways to design, build and manage products that process personal information while preserving the appropriate levels of privacy and security throughout the lifecycle of data that is processed. What if there was a way to bake privacy into the design and development process ensuring effective and integrated privacy-by-design principles in the Software Development Life Cycle (SDLC). Securiti offers an API driven, automated data mapping approach that compliments the secure software development lifecycle by:
- Automating personal data discovery, classification and validation throughout the software lifecycle
- Automating intelligent PIA and DPIA assessments to go along with the data mapping activity
- Establishing effective privacy risk management that complements the SDLC process
- Providing privacy training to development teams
Securiti’s automated data mapping solution also consolidates all processing activities, streamlining the Data Subject Rights fulfillment process for organizations by intelligently linking all the discovered personal data to unique identities through an AI driven PeopleData-Graph building process. Breach management and response is also simplified with the availability of an accurate data map which includes an accurate description of any third party data transfers, identity and residency information of data subjects impacted by the data breach or incident.
Automated data mapping with enrichment by subject matter experts is essential to maintain the quality and completeness of personal data processed by the organization. The advantages of an effective and automated data mapping program includes:
- Time and Cost savings through automation
- Reduced risk of financial penalties and loss
- Reduced risk of brand loss
Securiti’s Data Mapping Automation can help improve your organization's privacy posture. Watch a demo to learn more.
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The Lei Geral de Proteção de Dados (LGPD) is modeled with similarities to the General European Data Protection Regulation (GDPR) and contains sixty-five articles. It was approved on August 14, 2018 and its validity has undergone several changes, the last relevant fact being MPV 959. LGPD is in effect since September 18, 2020. The sanctions by the ANPD (Brazilian Data Protection Authority) were postponed to August 2021. The LGPD allows people have more rights over their data and expects organizations to comply with their regulations or face heavy penalties or fines.
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The government of New Zealand has recently replaced its long-existing Privacy Act of 1993 with a modernized version, the Privacy Act 2020. The New Zealand Privacy Act 2020 (NZPA) will take effect from December 1, 2020.
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The Personal Data Protection Act, B.E. 2562 (2019) ('PDPA') is Thailand's first consolidated data protection law, which was published in the Thai Government Gazette on 27 May 2019. This law was said to go into effect on 27 May 2020. However, in May 2020, the Thai Cabinet through a Royal Decree has deferred the enforcement of certain data protection provisions of the PDPA until 31 May 2021.
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In order to protect the data of individuals in South Africa, Parliament assented to the Protection of Personal Information Act (POPIA) on 19th November 2013. The commencement date of section 1, Part A of Chapter 5, section 112 and section 113 was 11 April 2014. The commencement date of the remaining sections (excluding section 110 and 114(4)) was 1st July 2020. As per the Regulator’s Operational Readiness Plan the Regulator will be able to take enforcement actions for the violation of POPIA by July 1st 2021.
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The DIFC Data Protection Law, 2020 lays down regulations regarding the collection, disclosure and processing of personal data in the DIFC, a special economic zone in Dubai. It also gives rights to individuals whom the personal data relates to and provides power to the Commissioner of Data Protection to enforce the law, enact regulations and approve industry-wide Codes of Conduct.
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The Australia Privacy Act 1988 (Privacy Act) was enacted to protect the privacy of data subjects and regulate how Australian agencies and organizations with an annual turnover of more than $3 million handle their customers’ personal information.
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Singapore’s Personal Data Protection Act (PDPA) comprises various provisions governing the collection, disclosure, use, and care of personal data. It recognizes the rights of individuals to have more control over their personal data and the needs of organizations to collect, use, or disclose personal data for legitimate and reasonable purposes.
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On April 13, 2000, the Personal Information Protection and Electronic Documents Act (PIPEDA) received Royal Assent. It came into force in stages, beginning on January 1, 2001. PIPEDA came fully into effect on January 1, 2004. The legislation applies to organizations that collect, use or disclose personal information in the course of commercial activities.
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After the invalidation of Privacy Shield, many companies are relying on the SCCs in order to continue transferring data of EU citizens to companies based in countries who are not deemed adequate for data transfer.
After the CJEU judgement, it is clear that these companies have to conduct Risk Assessments with the data recipients in these countries in order to ensure they have enough controls to mitigate any potential data or regulatory risk.
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On 2nd March, 2019, the Department of Health—Abu Dhabi (DoH), launched the Abu Dhabi Healthcare Information and Cyber Security (ADHICS) Standard. This is the first standard that aims to provide healthcare professionals and entities a comprehensive guide to the regulation of healthcare data in Abu Dhabi. This law ensures the highest levels of privacy and security of patients’ data, in line with international standards, is maintained.
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On January 31, 2020, the government of Saudi Arabia issued the Executive Regulations to the Saudi E-Commerce Law 2019 (“ECL”) that was in effect since October 2019. The Executive Regulations together with the ECL (“Law”) aim to protect consumers’ personal data by requiring organizations to take appropriate technical and administrative measures.
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Turkey was one of the first countries to start the trend of legislating data protection. Turkey published “Law on the Protection of Personal Data No. 6698 (LPPD) covering personal data protection on April 07, 2016.” The LPPD is based on the European Union Data Protection Directive 95/46/EC and has several similarities with the GDPR. It aims to give data subjects’ control over their personal data and outlines obligations that organizations and individuals dealing with personal data must comply with. The LPPD has also provided comprehensive guidelines for the transfer of personal data to the third parties.
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In December 2019, India, following several other countries' footsteps on the privacy laws' developments, introduced the Personal Data Protection Bill (PDPB) to regulate the processing, collection, and storage of personal data.
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On 13 October 2020, the National People's Congress of the Republic of China submitted the long awaited draft of the Personal Information Protection Law (Draft PIPL) to the Standing Committee meeting for preliminary review. This draft was officially released for the public consultation on 21 October, 2020. The consultation period will last until 19 November 2020.
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The Irish Data Protection Act, 2018 (Irish DPA) implements the General Data Protection Regulation (GDPR) and transposes the European Union Law Enforcement Directive in Ireland. Since it incorporates most of the provisions from the GDPR and the Law Enforcement Directive with limited additions and deletions as per the national law, it is considered to be the principal data protection legislation in Ireland.
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The Personal Data (Privacy) Ordinance (Cap. 486) as amended in 2012 (the “PDPO) is the primary legislation in Hong Kong which was enacted to protect the privacy of individuals’ personal data, and regulate the collection, holding, processing, disclosure, or use of personal data by the organizations.. The Data Protection Principles ( the “DPPs or DPP ''), which are contained in Schedule 1 to the PDPO, outline how entities should collect, handle, disclose, and use personal data.
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In 2012, the Philippines passed the comprehensive privacy law, Data Privacy Act 2012 Republic Act. No, 10173 (the "DPA"). The DPA recognizes the rights of individuals to have more control over their personal data while ensuring a free flow of information to promote innovation and growth.
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The United Arab Emirates (UAE) has a Federal Telecommunication Law ( Federal Law) which requires that a company must hold a license in order to provide public communications services and operate public telecommunication networks. Under this Federal Law, a Telecommunication Regulatory Authority (TRA) was established which regulates the telecommunication sector in the UAE.
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